- Code
- 5314
- PCLS
- N3011
- Pay Grade
- 116
- Exempt
- No
- ORP
- No
- EEO Code
- 3
- Title
- Assistant to the Associate Vice President, Facilities Services
- Description
Provides secretarial and administrative support to the Associate Vice President for Facilities Services and to the Business Manager for Facilities Services that involves planning, organizing, and performing a variety of clerical and administrative duties for all Facilities Services departments, as well as, Bridwell Activities Center and the Clark Student Center. Works under the supervision of the Associate Vice President with latitude for initiative and independent judgment.
- Examples
Acts as the campus point of contact in Facilities Services for workorders and vehicle needs. Generates and distributes work orders and issues departmental billings. Maintains records on vehicle reservations. Prepares purchase requisitions. Works with and assists the Business Manager for Facilities Services in reviewing departmental credit card accounts, and in preparing Facilities Services monthly financial statements. Handles routine and confidential correspondence. Processes departmental personnel records and travel forms. Welcomes visitors, schedules Facilities Services meetings and events, responds to requests for information, and maintains files and fiscal records. May supervise other clerical staff or student assistant(s). Performs other related duties as assigned.
- Physical Condition
Ability to stand and sit for long periods of time.
- Experience
Extensive experience in general office practices and procedures, including some administrative and personnel supervision. Should have experience in computer applications including Word, Excel, and Outlook. Experience with PowerPoint preferred. Experience in preparing documents and spreadsheets. Experience with direct customer contact.
- Knowledge
Excellent written and verbal communication skills with knowledge of correct grammar, spelling, and punctuation. Thorough knowledge of contemporary office practices, procedures and equipment. Proficiency in use of office computer applications. Performs tasks requiring a high-level of skill in typing and computer operation.
- Education
Graduation from high school. Some college desirable, degree preferred.
- Additional Requirements
Requires the ability to work well with diverse populations and maintain positive working relationships with students, faculty, staff, and the community. Must have the ability to work independently on complex assignments and to interpret pertinent policies and procedures accurately. Must be able to communicate effectively and have good interpersonal skills. Must be able to interpret and carry out written and verbal instructions with a minimum of errors. Must be able to exercise sound judgment in stressful situations. Must adhere to University’s core values: People-Centered, Community, Integrity, Visionary, and Connections, per the MSU Values Journey. Strong organizational and communication skills (both written and verbal) with the ability to multi-task, prioritize, maintain confidentiality and meet deadlines. Requires attention to accuracy. *Regular reliable attendance is required. *This position is designated as security sensitive (Mod) and requires a criminal background check.
- Standard Requirements
-
Requires the ability to work well with diverse populations and maintain positive working relationships with students, faculty, staff, and the community. Must adhere to University’s core values: People-Centered, Community, Integrity, Visionary, and Connections, per the MSU Texas Values Journey. Personal cell phone usage may be required to complete position duties, including multi-function authentication requirements. Regular reliable attendance is required.
This position is designated as security sensitive (Mod) and requires a criminal background check. Position is designated as a Responsible Employee as outlined by Title IX. May serve as Campus Security Authority as outlined by the Clery Act.
Last Updated 03-28-2023