Pay Grade
EEO Code
Payroll Specialist

Works closely and reports to the Director. Prepares monthly payroll. Analyzes contracts and payroll authorization forms and time sheets to facilitate data entry of payroll documents. Work is performed with considerable independence requiring initiative and independent judgment within the guidelines of federal and state laws and university policies.


Duties will vary by assigned area but may include responsibility for a variety of payroll related tasks. Data entry of various deductions, such as parking & charities. Reports to & reconciles errors within the state's reporting system. Handles special requests for payroll information and statistical reports. Interacts with nonresident alien students regarding treaty exemptions or withholding credits on scholarships. Processes information entered by nonresident aliens through web based taxing system to determine SPT. Processes payroll documents such as Electronic Personnel Action Forms (EPAF). Responsible for auditing and correcting employee time sheets and entry of employee leave accruals and totals used. Maintains department Website and timekeeping system updates/changes. Provides back up for Payroll Assistant. May be responsible for general accounting, data entry, preparation of spreadsheets, and other payroll related clerical tasks as assigned.

Physical Condition

Previous progressively responsible accounting and payroll experience, preferably in higher education.


Thorough knowledge of payroll and accounting principles, data processing procedures, and federal and state payroll regulations. Skilled in data entry. Operate calculator by touch. Skilled in use of Word and Excel.


Bachelor's degree in Accounting preferred. High school graduation with heavy experience in the specific job areas is acceptable.

Additional Requirements

Requires the ability to work well with diverse populations and maintain positive working relationships with students, faculty, staff, and the community. Must be able to deal professionally with confidential information. Able to establish and maintain effective working relationships with university employees and administrators and outside contacts. Ability to organize detailed work. Requires attention to accuracy. *Regular reliable attendance is required. *This position is designated as security sensitive (Mod) and requires a criminal background check.

Last Updated 10-11-2019