Pay Grade
EEO Code
Purchasing Assistant

Performs responsible clerical and specialized duties required to assist the Director and the department. Coordinates procurement card processing and training. Handles or assists with the accounts payable function. Warehouse duties as backup to the storekeeper. Responsible for the Historically Underutilized Business (HUB) vendor report. Work is performed with considerable independence and offers wide latitude for exercise of initiative and independent judgment, within the framework of State of Texas purchasing rules and regulations and university fiscal policies and procedures. Reports to the Director of Purchasing and Contract Management.


Receives and audits transactions submitted with procurement card receipt envelopes. Trains university staff on procurement card procedures, processes incoming invoices, and expedites past due purchase orders. Processes invoices and submits to the Business Office for payment. Expedites past due purchase orders. Warehouse duties would include Handling of online auctions for surplus equipment and monitoring storage of equipment, as well as handling the issues from inventory while supplying costs associated to those issues to the business office. Enters data into bank software and prepares for end of month reports to be submitted to the Business Office. Processes and submits data for Historically Underutilized Business (HUB) vendor reports. Processes correspondence such as typing and mailing addendums, solicitations and awards as needed to assist Director and Assistant Director. May assist with commodity issues in warehouse one or more hours each day or as needed. Performs other duties as assigned.

Physical Condition

Strength and mobility to perform physical activities associated with handling warehouse inventory.


Three or more years of progressively responsible experience in purchasing, accounting, or recordkeeping, preferably with a State of Texas college or university.


Knowledge of accounting principles and practices. Knowledge of purchasing methods and procedures for a Texas State agency preferred. Must know or be able to quickly learn State of Texas purchasing laws, rules and regulations and university purchasing procedures. Must be skilled in the use of personal computers, including Microsoft applications (Access, Excel, Word, etc.) and 10-key calculator by touch.


Bachelor's degree in Business/Accounting preferred. High school graduation with equivalent years of relevant experience may be substituted.

Additional Requirements

Requires the ability to work well with diverse populations and maintain positive working relationships with students, faculty, staff, and the community. Ability to establish and maintain effective working relationships. Must be able to plan and manage tasks independently, organize and perform detailed work with speed and accuracy, understand and follow complex detailed instructions, process work in a neat, systematic, and legible manner, and make independent decisions by applying proper policies and procedures. *Regular reliable attendance is required. *This position is designated as security sensitive (mod) and requires a criminal background check.

Last Updated 04-27-2018