Pay Grade
EEO Code
Administrative and Certification/Accreditation Specialist

Performs advanced clerical work, data management system support, and certification/accreditation evidence collection and verification assisting the Assessment/Accreditation and Certification Managers. Reports to the Director of Accreditation and Assessment.


Assists department heads and departmental staff in a variety of detailed matters. Maintains clerical records and prepares reports from a variety of materials. Prepares correspondence, reports, payrolls, travel vouchers, and purchase requisitions.  Assists in compiling and entering data for reports. Assists students, faculty, staff, and campus visitors. Answers multiple telephone lines, takes messages, files documents, makes copies, maintains office equipment, and orders supplies. Assists department heads in processing graduate reviews and accompanying documentation, preparation of schedule of classes, and scholarship disbursement. May supervise a small number of student assistants in routine office operations. Supports department heads in certification/accreditation related evidence collection and verification.  Manages and supports certification related orientations. Supports students and faculty with data management (e.g. TK20) related inquiries. Performs other related duties as assigned.

Physical Condition

Sufficient dexterity, agility, and physical condition to perform routine office tasks. Must be able to drive independently and lift a minimum of 20 pounds


Experience in scheduling meetings, timekeeping, preparation of documents, and student support. One or more years’ experience in a college or university environment desired.


Requires knowledge and skill in the use of various office equipment and personal computer software programs, including but not limited, to Word, Excel, and Outlook. Considerable knowledge of accepted office procedures, principles and practices. Attention to detail and ability to multi-task. Requires working knowledge of academic program requirements and applicable admission procedures.


Bachelor's Degree required.

Additional Requirements

Requires the ability to work well with diverse populations and maintain positive working relationships with students, faculty, staff, and the community. Requires excellent interpersonal and oral and written communication skills. Must be well organized, demonstrate initiative, be able to work independently with little supervision and to solve complex problems. Must be able to establish and maintain effective working relations with university staff, faculty, students, and outside contacts and be a positive representative for Midwestern State University *Must be able to work evenings and weekends and hours that may exceed the regular workweek. *Requires a valid driver's license.  *Regular reliable attendance is required. This position is designated as security sensitive (Mod) and requires a criminal background check.

Last Updated 05-06-2022