Code
5104
PCLS
N3055
Pay Grade
121
Exempt
Yes
ORP
No
EEO Code
3
Title
Assistant to President
Description

Provides secretarial, administrative, and logistical support for all members of the University President's Office. Work involves planning, organizing, and performing a variety of complex technical, clerical, and administrative duties. Works under the general supervision of the Executive Assistant to the President with latitude for initiative and independent judgment. Assists with planning and oversight of major events. Maintains President's Office inventory records. Manages several university accounts and maintains records on these accounts.

Examples

Handles routine and confidential correspondence. Schedules appointments, welcomes visitors, and maintains files, fiscal records, and restricted information. Performs specialized tasks requiring a high level of skill in typing and computer operation. Provides ongoing reconciliation of Office financial accounts and prepares necessary documents associated with those accounts. Receives gift sheets and prepares donor letters, providing background information as needed. 

Physical Condition
Experience

Should have considerable progressively responsible experience in general office practices and procedures, including some administrative work. Skilled use of PC (specifically Microsoft Word, Outlook, and Excel is necessary) and other office equipment.

Knowledge

Working knowledge of business English, spelling, and punctuation. Thorough knowledge of modern office practices, procedures, and equipment. Ability to type and maintain files.

Education

Prefer Bachelor's degree; however, high school graduation with heavy experience in the specific job areas may be substituted.

Additional Requirements

Requires the ability to work well with diverse populations and maintain positive working relationships with students, faculty, staff, and the community. Requires courtesy and professionalism. Ability to use good judgment in making decisions. Must possess excellent oral and written communication skills. Ability to work independently on difficult or complex assignments. Ability to establish and maintain effective working relationships with co-workers, and the general public. Must be well organized and able to work in a fast paced environment. Confidentiality is required. *Regular reliable attendance is required. *This position is designated as security sensitive (Mod) and requires a criminal background check.

Last Updated 11-05-2018