Job Posting Details

Performs complex technical or semiprofessional administrative work in assisting an administrator or administrative department head. May assist with other offices in the Division/College. Frequently assumes responsibility for program activities, and for the assignment, training, and supervision of one or more assistants. Work is performed under administrative direction within the limits determined by established policies and procedures.

Acts as liaison between administrator, staff, and other university programs in handling of matters which do not involve policy decisions. Receives, sorts, and directs correspondence. Develops summary reports for the review of administrator on staff reports and recommendations. Compiles technical data and maintains records pertaining to agency programs.· Assists in preparation and distribution of internal reports, meeting agendas, and announcements to faculty and staff. Maintains office files, equipment, and inventory. Responsible for repair calls of equipment, copier maintenance and reports. May assist with department and social media accounts. May maintain director's calendar and handle travel arrangements. Prepares requisitions for purchasing and travel. Performs related work as assigned.

Maintains expense reports for the Annual Giving team. Coordinates the preparation of mailings and personal solicitations to various constituencies, including, but not limited to: alumni, President Excellence Circle members, alumni athletes, faculty, and staff. Enters related correspondence with and regarding constituents into Raiser’s Edge. Maintains first time donor stewardship efforts. Completes assigned data entry to maintain database integrity. Assists in Annual Giving in-house mailings, answers and responds to calls, and troubleshoots donor and alumni requests: works closely with all offices within the Office of Advancement.

Sufficient dexterity, agility, and physical condition to perform routine office tasks. Light lifting might be required.

Must have at least two years of experience in clerical positions. Experience in scheduling meetings, timekeeping, preparation of documents, preparation of requisitions and vouchers required. Should have responsible experience in general office practices and procedures, including some administrative work, preferably in a higher education environment. Experience with Social Media a plus.

Requires knowledge and skill in the use of various office equipment and personal computer software programs, including but not limited, to Word and Excel, database applications. Considerable knowledge of accepted office procedures, principles and practices. Ability to understand and interpret policies and procedures in relation to carrying out a program. Attention to detail and ability to multi-task.

Graduation from high school, plus college level courses in business administration and/or secretarial administration. Bachelor's degree preferred.

Requires excellent interpersonal and oral and written communication skills. Must be well organized, demonstrate initiative, be able to work independently with little supervision and to solve complex problems. Must maintain confidentiality. Ability to work in a self-motivated, self-directed fashion while serving as a member of a collaborative team. Must be able to establish and maintain effective working relations with university staff, faculty, students, and outside contacts and be a positive representative for Midwestern State University.

Requires the ability to maintain positive working relationships with students, faculty, staff, and the community. Must adhere to University’s core values: People-Centered, Community, Integrity, Visionary, and Connections, per the MSU Texas Values Journey. Personal cell phone usage may be required to complete position duties, including multi-function authentication requirements. Regular reliable attendance is required.

This position is designated as security sensitive (Mod) and requires a criminal background check. Position is designated as a Responsible Employee as outlined by Title IX. May serve as Campus Security Authority as outlined by the Clery Act.