Code
5307
PCLS
N3079
Pay Grade
134
Exempt
Yes
ORP
No
EEO Code
3
Title
Budget Manager
Description

The Budget Manager (Manager) reports to the Assistant Vice President for Financial Services (AVP) and serves as a key strategic partner in financial planning and analysis to support long-term financial health and sustainability through deployment of university resources. Actively assists in the development, monitoring, and review of the university’s annual operating and capital budgets, and provides forecasts of tuition and fee revenue based on enrollment projections. The Manager coordinates the preparation and submission of required budget reports specified by external agencies including the Texas Higher Education Coordinating Board, Legislative Budget Board, and State Comptroller’s Office. The manager serves as an expert resource regarding budget questions, financial analyses and reports, along with special ad hoc requests. The Manager supervises two budget professionals.

Examples

Oversees the day-to-day budget operations to ensure compliance and uniformity with university, Texas Tech University System (TTUS), and state-wide budgeting and accounting policies, procedures, regulations, and statutes. Prepares revenue and expenditure projections and forecasts for budget modeling and analysis. Forecasts tuition and fee revenue; estimates waivers, exemptions, and promotional pricing.  Prepares semester credit hour projections and assists AVP with enrollment forecasts.  Oversees Position Control / Salary Planner module to ensure accuracy, fiscal responsibility, and compliance within university and Texas Tech University System (TTUS) policies, procedures, and state guidelines.  Ensures State appropriated dollars are used within statutory guidelines and serves as backup to AVP to allocate funding sources as appropriate in the operating budget.  Responsible for assisting the AVP with closing out each fiscal year’s budget, to include but not limited to: budget pool cleanup, analyzing budgets and making suggestions to fund deficits accounts, and preparing documents for fiscal year-end budget rollover.

Responsible for timely reporting of salary savings and open positions as it pertains to the operating budget. Prepares the biennial Legislative Appropriation Request (LAR), reviews and prepares state reports on headcount enrollment activity and semester credit hours as it impacts future formula funding, responsible for annual submission of the Administrative Accountability report, Budget Assessment Report, quarterly USAS – ABEST, and FTE reports. Addresses and resolves budget related issues identified through audits, budget analysis, or internal/external inquiry through investigation, review, and research. Assists with preparation and researching of fiscal notes during legislative session.  Performs other job-related duties as assigned. 

Physical Condition

Regular computer keyboard, mouse, and monitor use. Repetitive arm, hand, finger motions.  Typical work environment includes working at a desk for long periods of time.

Experience

At least five (3) years relevant full-time work experience required. Higher education finance experience with knowledge of Texas state government budget procedures preferred.

Knowledge

Knowledge of financial planning and budget management principles, policies, laws, and regulations, as applied to institutions of higher education. Strong technology comfort in personal computer use, as well as, advanced knowledge and proficiency with Microsoft Office Suite, analytical tools, and ERP systems, (e.g., Banner and other job-related databases and software). Working knowledge of public higher education and fund accounting. 

Education

Bachelor’s degree required, preferably in Accounting, Business Administration, or Finance.

Additional Requirements

Ability to communicate effectively orally and in writing. Ability to work independently and make decisions within the framework of broad goals and objectives. Excellent organizational skills, project management, analytical and problem-solving skills. Ability to reason/analyze, research, and resolve problems. Ability to maintain confidentiality, be attentive to details, and meet deadlines.  Ability to show initiative, organize workflow, manage projects, and handle frequent interruptions. Ability to supervise, teach, and mentor others. Strong organizational skills including the ability to plan, prepare, and compile detailed data.  May work long or irregular hours related to budget development or special projects. 

Standard Requirements

Requires the ability to maintain positive working relationships with students, faculty, staff, and the community. Must adhere to University’s core values: People-Centered, Community, Integrity, Visionary, and Connections, per the MSU Texas Values Journey. Personal cell phone usage may be required to complete position duties, including multi-function authentication requirements. Regular reliable attendance is required.

This position is designated as security sensitive (Mod) and requires a criminal background check. Position is designated as a Responsible Employee as outlined by Title IX. May serve as Campus Security Authority as outlined by the Clery Act.

Last Updated 02-13-2025