Code
0111
PCLS
C4049
Pay Grade
120
Exempt
No
ORP
No
EEO Code
4
Title
Payroll Specialist
Description

Reports directly to the Director and is one of a three-member payroll team. Responsible for preparation of monthly payroll. Ensures accurate and timely processing of payroll updates including new hires, terminations, and changes to pay rates. Analyzes contracts and payroll authorization forms, manages timekeeping system to facilitate data entry of payroll documents. Performs work with considerable independence requiring initiative and professional judgment within the guidelines of federal and state laws, as well as, university policies and procedures. 

Examples

Duties will vary by assigned area but may include responsibility for a variety of payroll related tasks. Data entry of various deductions, such as parking & charities. Reports to & reconciles errors within the state's HRIS reporting system. Responsible for research, registration and filing of State tax requirements. Handles special requests for payroll information and statistical reports. Interacts with nonresident alien students regarding treaty exemptions or withholding credits on scholarships. Processes information entered by nonresident aliens through web-based taxing system to determine the substantial presence test (SPT). Processes payroll documents such as Electronic Personnel Action Forms (EPAF). Responsible for auditing and correcting employee time and monitoring of employee leave accruals and totals used. Maintains timekeeping system updates/changes. Provides back-up for Director and Payroll Assistant in their absence. 

 Attends professional development trainings, workshops, or seminars to stay informed on current payroll practices, policies, and federal and state laws and regulations. Participates in various campus meetings as required. Performs related work as assigned.  

Physical Condition
Experience

Three years of related payroll and/or accounting experience required, preferably in higher education or at another Texas State agency.

Knowledge

Thorough knowledge of payroll function including preparation, balancing, internal control, and payroll taxes. Understanding of accounting principles and data processing procedures. Skilled in data entry. Operates calculator by touch. Proficient with Microsoft Office Suite, and payroll software.

Education

Bachelor’s degree in accounting, business administration, human resources, or related field preferred. High school diploma with equivalent work experience required. 

Additional Requirements

Strong organizational and communication skills (both written and verbal) with the ability to multi-task, prioritize, maintain confidentiality and meet deadlines. Customer service focused, favorably representing the university at all times. Excellent organizational skills and attention to detail.  Requires attention to accuracy.

Standard Requirements

Requires the ability to maintain positive working relationships with students, faculty, staff, and the community. Must adhere to University’s core values: People-Centered, Community, Integrity, Visionary, and Connections, per the MSU Texas Values Journey. Personal cell phone usage may be required to complete position duties, including multi-function authentication requirements. Regular reliable attendance is required.

This position is designated as security sensitive (Mod) and requires a criminal background check. Position is designated as a Responsible Employee as outlined by Title IX. May serve as Campus Security Authority as outlined by the Clery Act.

Last Updated 07-15-2024