- Code
- 5104
- PCLS
- N3055
- Pay Grade
- 121
- Exempt
- Yes
- ORP
- No
- EEO Code
- 3
- Title
- Assistant to President
- Description
Provides secretarial, administrative, and logistical support for all members of the University President's Office. Work involves planning, organizing, and performing a variety of complex technical, clerical, and administrative duties. Works under the general supervision of the Executive Assistant to the President with latitude for initiative and independent judgment. Assists with planning and oversight of major events. Maintains President's Office inventory records. Manages several university accounts and maintains records on these accounts.
- Examples
Handles routine and confidential correspondence. Schedules appointments, welcomes visitors, and maintains files, fiscal records, and restricted information. Performs specialized tasks requiring a high level of skill in typing and computer operation. Provides ongoing reconciliation of Office financial accounts and prepares necessary documents associated with those accounts. Receives gift sheets and prepares donor letters, providing background information as needed.
- Physical Condition
- Experience
Should have considerable progressively responsible experience in general office practices and procedures, including some administrative work. Skilled use of PC (specifically Microsoft Word, Outlook, and Excel is necessary) and other office equipment.
- Knowledge
Working knowledge of business English, spelling, and punctuation. Thorough knowledge of modern office practices, procedures, and equipment. Ability to type and maintain files.
- Education
Prefer Bachelor's degree; however, high school graduation with heavy experience in the specific job areas may be substituted.
- Additional Requirements
Requires the ability to work well with diverse populations and maintain positive working relationships with students, faculty, staff, and the community. Requires courtesy and professionalism. Ability to use good judgment in making decisions. Must possess excellent oral and written communication skills. Ability to work independently on difficult or complex assignments. Ability to establish and maintain effective working relationships with co-workers, and the general public. Must be well organized and able to work in a fast paced environment. Confidentiality is required. *Regular reliable attendance is required. *This position is designated as security sensitive (Mod) and requires a criminal background check.
- Standard Requirements
-
Requires the ability to work well with diverse populations and maintain positive working relationships with students, faculty, staff, and the community. Must adhere to University’s core values: People-Centered, Community, Integrity, Visionary, and Connections, per the MSU Texas Values Journey. Personal cell phone usage may be required to complete position duties, including multi-function authentication requirements. Regular reliable attendance is required.
This position is designated as security sensitive (Mod) and requires a criminal background check. Position is designated as a Responsible Employee as outlined by Title IX. May serve as Campus Security Authority as outlined by the Clery Act.
Last Updated 11-05-2018