- Code
- 0204
- PCLS
- C4022
- Pay Grade
- 114
- Exempt
- No
- ORP
- No
- EEO Code
- 4
- Title
- Purchaser
- Description
Performs routine purchasing work. Work involves negotiations in purchasing commodities and equipment in the open market or by contract. Plans, coordinates, and controls daily clerical operations of assigned area. Work is performed with general supervision of the Director, Purchasing and Contract Management and offers wide latitude for exercise of initiative and independent judgment, within the framework of State purchasing rules and regulations and university policies and procedures.
- Examples
Purchases items requiring knowledge of an unusual nature. Prepares local and emergency purchases. Prepares and reviews specifications, working with university representatives and vendors to secure full technical description of items. Requisitions and orders merchandise, supplies, and equipment needed for university activity. Reviews specifications used as a basis for bids on commodities within assigned classifications. Reviews tabulations and analyses of bids to determine lowest and best bid; codes bids; and prepares or oversees the preparation of purchases orders. Reviews and negotiates settlements of complaints. Distributes bid invitations to vendors. Advises university representatives on proper interpretation and application of purchasing policies and regulations. Maintains purchasing records. Corresponds with other university representatives and vendors regarding purchase requirements, delivery, and quality of merchandise. Rejects items that do not meet specifications. Audits invoices and claims received by university and checks invoices for accuracy, receipt of material, and compliance with purchase orders. Develops annual commodity contracts, awards contracts, and expands and revises existing contracts. May train others. Performs related work as assigned.
- Physical Condition
- Experience
Experience in purchasing, record keeping and/or specification writing. Three or more years of progressively responsible purchasing experience, preferably within a State of Texas agency or university.
- Knowledge
Knowledge of accounting principles, purchasing methods and procedures, purchasing sources, prices, market factors, product characteristics, and general specifications. Requires knowledge of reporting procedures, and departmental policies and procedures; of assigned commodities and products on the open market; of supply sources. Ability to develop methods and procedures for locating supply sources. Skills required: typing, knowledge of computer (Access, Excel, Word, etc.) and 10-key by touch.
- Education
Graduation from an accredited four-year college or university with major course work in business or public administration or a related field is generally preferred. Experience and education may be substituted for one another. Must have/be able to complete the Basic Texas Purchaser Course.
- Additional Requirements
Professional demeanor in person and over the telephone. Must be able to establish and maintain effective working relationships. Ability to work independently and as a team member. Ability to train others. *Regular reliable attendance is required. *This position is designated as security sensitive (Mod) and requires a criminal background check.
- Standard Requirements
-
Requires the ability to work well with diverse populations and maintain positive working relationships with students, faculty, staff, and the community. Must adhere to University’s core values: People-Centered, Community, Integrity, Visionary, and Connections, per the MSU Texas Values Journey. Personal cell phone usage may be required to complete position duties, including multi-function authentication requirements. Regular reliable attendance is required.
This position is designated as security sensitive (Mod) and requires a criminal background check. Position is designated as a Responsible Employee as outlined by Title IX. May serve as Campus Security Authority as outlined by the Clery Act.
Last Updated 11-30-2022