- Code
- 5401
- PCLS
- N3013
- Pay Grade
- 119
- Exempt
- No
- ORP
- No
- EEO Code
- 3
- Title
- Assistant to Vice President, University Advancement
- Description
Provides administrative support to the Vice President of UA with latitude for initiative and independent judgment. Serves as liaison between the Vice President and the members of the professional staff. Performs complex technical, clerical, and administrative duties. Oversees and directs methods of appreciation to university donors. Responsible for budget oversight within the VP UAPA areas. Assists with development of university policies for the division. Supervises the VP UA office staff.
- Examples
Interaction with members of the university community to include executive and administrative personnel. Responsible for making independent decisions with full accountability. Initiates correspondence and prepares first draft reports on administrative matters. Reviews, screens, and evaluates incoming correspondence and phone calls to identify for priority handling. Responsible for oversight of functions hosted by the VP UA; develops agendas for meetings; maintains the VP UA calendar; and assists with special projects. Relieves the Vice President of routine administrative details. Reports to the Vice President UA. Performs other duties as assigned.
- Physical Condition
- Experience
Minimum three years experience with demonstrated success directly related to upper level office administration and supervision.
- Knowledge
Excellent written and oral communication skills. Strong organizational and interpersonal skills. Advanced ability to multi-task and prioritize schedules and objectives. Some knowledge of accounting practices is helpful. Thorough knowledge of modern office practices, procedures, and equipment. Excellent computer skills and knowledge of MS Office software, Word, Excel, PowerPoint, and Outlook.
- Education
Bachelor's degree preferred; however, high school graduation with heavy experience in the specific job areas is acceptable.
- Additional Requirements
Ability to work independently on difficult or complex assignments. Highly "customer service" and detail oriented. Must be able to remain flexible, proactive, resourceful and efficient in a fast-paced environment. Professionalism and confidentiality, required. Ability to establish and maintain effective working relations with supervising personnel, co-workers, subordinates and the public in general.
- Standard Requirements
-
Requires the ability to maintain positive working relationships with students, faculty, staff, and the community. Must adhere to University’s core values: People-Centered, Community, Integrity, Visionary, and Connections, per the MSU Texas Values Journey. Personal cell phone usage may be required to complete position duties, including multi-function authentication requirements. Regular reliable attendance is required.
This position is designated as security sensitive (Mod) and requires a criminal background check. Position is designated as a Responsible Employee as outlined by Title IX. May serve as Campus Security Authority as outlined by the Clery Act.
Last Updated 01-06-2025