Code
0102
PCLS
C4046
Pay Grade
112
Exempt
No
ORP
No
EEO Code
4
Title
Accounting Assistant III.
Description

Performs general accounts payable duties for the Business Office. Prepares invoice packets, reviews invoices and reimbursement requests, and checks for compliance with both state and university policies and procedures. Processes accounts payable invoices in a timely manner from all campus departments and for multiple vendors. Provides reports as requested or assigned. Work is performed independently or in a group environment under the general supervision of the Accountant III. Reports to the Accountant III.

Examples

Processes all travel vouchers, direct payment vouchers, and certain purchase orders for payment. Work involves entering, processing, tracking, reconciling, and analyzing accounts payable as well as posting journal vouchers in the Banner ERP system. Processes state payment vouchers within the Uniform Statewide Accounting System (USAS). Processes all travel encumbrance accounting entries. Reconciles travel advance clearing account and prepares monthly reconciliations. Assists all departments on campus with inquiries. Enters and maintains vendor data in the Banner accounts payable system, including all electronic payment processing information, remittance addresses, and vendor types. Reconciles daily accounts payable totals for both checks and direct deposits. Maintains hard copy and electronic accounts payable files according to records retention policies. Performs other related duties as assigned.

Physical Condition
Experience

Four or more years of experience in general office work with emphasis on accounting operations and customer service.

Knowledge

Working knowledge of accounting policies and standard office procedures. Requires specific knowledge of university and state payment policies and procedures. Requires specific knowledge of state travel policies and procedures. Must be skilled in the use of personal computers including Microsoft applications, calculator by touch, and other general office equipment.

Education

Graduation from high school or equivalent required, supplemented by courses in accounting or business. Some college level courses preferred, but not required.

Additional Requirements

Requires the ability to work well with diverse populations and maintain positive working relationships with students, faculty, staff, and the community. Must adhere to University’s core values: People-Centered, Community, Integrity, Visionary, and Connections, per the MSU Texas Values Journey. Strong organizational and communication skills (written and verbal) with the ability to multi-task, prioritize, maintain confidentiality and meet deadlines. Customer-service focused, favorably representing the university at all times. Use of spreadsheet, database and word processing software. Personal cell phone usage may be required to complete position duties, including multi-function authentication requirements  *Regular reliable attendance is required. *This position is designated as security sensitive (Mod) and requires a criminal background check.

Standard Requirements

Requires the ability to maintain positive working relationships with students, faculty, staff, and the community. Must adhere to University’s core values: People-Centered, Community, Integrity, Visionary, and Connections, per the MSU Texas Values Journey. Personal cell phone usage may be required to complete position duties, including multi-function authentication requirements. Regular reliable attendance is required.

This position is designated as security sensitive (Mod) and requires a criminal background check. Position is designated as a Responsible Employee as outlined by Title IX. May serve as Campus Security Authority as outlined by the Clery Act.

Last Updated 05-09-2023