Data Classification Types Table

Levels of Data Classification
Classification Type Description Indicator
Confidential

Information (or Data) is classified as confidential if it must be protected from unauthorized disclosure or public release based on state or federal law or regulation, and by applicable legal agreement to the extent permitted by law.

 

red

Red

Sensitive

The sensitive classification applies to Information/Data that is not generally created for or made available for public consumption but may be subject to release to the public through request via the Texas Public Information Act or similar state or federal law.

 

yellow

Yellow

Public

Published Information/Data includes all Data made available to the public through posting to public websites, distribution through Email, Social Media, print publications, or other Media.

 

green

Green



General Data Classification by Major Application

Data Classification for Major Apps
 Application  Classification
Accessible Information Management

red

Confidential

Active Directory

red

Confidential

Alma

red

Confidential

ARMS

red

Confidential

Athletic Ticketing System

red

Confidential

Banner (Finance, Financial Aid, Human Resources, Student, Degree Works)

red

Confidential

Board Effect

red

Confidential

Cascade

green

Public

Castle Branch

red

Confidential

Contract Assistant

red

Confidential

CSGold

red

Confidential

Desire 2 Learn

red

Confidential

EAB

red

Confidential

EMS Professional

red

Confidential

Examsoft

red

Confidential

Exchange Email

red

Confidential

Handshake

red

Confidential

Magnus Health

red

Confidential

Maxient

red

Confidential

Mustangs Link

red

Confidential

myMSUTexas Portal

red

Confidential

Odyssey Housing Management

red

Confidential

Project Concert

red

Confidential

Pyramed

red

Confidential

RADIUS

red

Confidential

Raiser's Edge

red

Confidential

Rydin Permit Express

red

Confidential

Schools App

red

Confidential

Sedona

yellow

Sensitive

SoftDocs

red

Confidential

TeamMate

red

Confidential

Theatre Ticketing System

red

Confidential

Timeclocks Plus

red

Confidential

TK20

red

Confidential

Touchnet

red

Confidential

Veramark

yellow

Sensitive

WatchGuard

red

Confidential

Weave

yellow

Sensitive


Data Elements that are always considered to be Confidential

Always Confidential Data
Data Element Classification Additional Notes
Donor Information - Any personal information included with the donation amount

red

Confidential

Unless approved otherwise by the donor

Health Information

red

Confidential

 N/A
Health Information - Fax Numbers

red

Confidential

 N/A
Health Information - Email Address

red

Confidential

 N/A
Health Information - Dates relating to the individual

red

Confidential

 N/A
Health Information - Medical Record Numbers

red

Confidential

 N/A
Health Information - Health Plan Beneficiary Numbers

red

Confidential

 N/A
Health Information - Account Numbers

red

Confidential

 N/A
Health Information - Certificate/License Numbers

red

Confidential

 N/A
Health Information - Device Identifiers

red

Confidential

 N/A
Health Information - URLs, IP Addresses

red

Confidential

 N/A
Health Information - Biometric Identifiers

red

Confidential

 N/A
Health Information - Any other unique identifier

red

Confidential

 N/A
Health Information - Telephone numbers

red

Confidential

 N/A
Health Information - Names

red

Confidential

 N/A
Health Information - Geographic information smaller than a state or province

red

Confidential

 N/A
Health Information - Student Disability

red

Confidential

 N/A
Social Security Number

red

Confidential

 N/A
Drivers' License Number

red

Confidential

 N/A
Passport Number

red

Confidential

 N/A
Visa Number

red

Confidential

 N/A
State Identification Card Number

red

Confidential

 N/A
Certificate/License Number

red

Confidential

 N/A
Credit Card Number

red

Confidential

 N/A
Debit Card Number

red

Confidential

 N/A
Bank Account Number or other financial account numbers

red

Confidential

In combination with personally identifiable information, access accounts or password
Student Loan Information

red

Confidential

 N/A
Student Loan Information - Account Numbers

red

Confidential

 N/A
Student Loan Information - Credit information including Credit Scores

red

Confidential

 N/A
Student Judicial and/or Disciplinary Records

red

Confidential

 N/A
Passwords, passphrases, PIN numbers, security codes, access codes

red

Confidential

 N/A
Payroll information (e.g. W2, taxes, deductions, etc.)

red

Confidential

 N/A
Date of Birth/Age

red

Confidential

 N/A
Last 4 digits of Social Security Number in combination with another confidential data element

red

Confidential

 N/A
Student Grades

red

Confidential

 N/A
Exams

red

Confidential

 N/A
System Logs

red

Confidential

 N/A