Assessment Calendar

Both academic and student support programs on campus are required to submit annual assessment plans to the Office of Institutional Effectiveness (IE). These plans are due on Nov 1 and are submitted via the assessment software, Weave. From Nov 1 through Dec 1, Deans and VP's review the plans and can work with their programs to revise their plans. After this review period, plans are locked on Dec 1 and submitted to the University Assessment Committee for peer review. Peer reviews are returned to IE by Feb 1. Throughout February, the IE office returns feedback gathered during the peer review process to their respective programs. In the event that edits are required, the IE office will work with programs to make the necessary changes.

This image shows the important dates for the annual assessment cycle. November 1 is when assessment plans are due into Weave. November 1 to December 1 is when the deans and vice presidents review assessment plans. December 1 is when the assessment cycle closes. December 1 to February 1 is the peer review process. February 1 is when peer review forms are due to the Office of Institutional Effectiveness.

Weave

Weave is the software utilized for submitting the programmatic assessment plans due on Nov 1. For instructions on what to enter/how to enter information into Weave, please go to the Assessment Resources tab above. The software can be accessed by clicking the link below. 

Weave

First-time users will need to contact the IE office to set up an account. Once your account is set up, you can login using your MSU Texas login credentials.

If you receive a login error, ensure that the page states "You are going to sign in using Midwestern State University authentication." If not, select "Access Weave using your institution's sign-on," enter MWSU as the "Institution's Sign-on Abbreviation," and then continue by entering your MSU Texas login credentials. If you are still unable to login, contact Amanda Policky, amanda.policky@msutexas.edu.

Assessment 101

The assessment cycle consists of four main phases: Plan, Do, Check, and Reflect.

Image showing four main points in the assessment cycle: plan, do, check, and reflect.
Plan

The planning phase includes identifying the desired outcomes for a given period and creating an action plan, which specifies what steps will be taken to achieve the desired outcomes. Assessment measures to evaluate whether the outcomes were achieved are also developed during this phase and targets are set to specify what level of performance is indicative of success for each desired outcome.

Guiding Questions:

  • What are we setting out to accomplish?
  • What are we going to do differently to make this happen?
  • What resources do we need?
  • How much time will this take?
  • Who needs to be involved?
  • How will we know we did what we set out to do?
Do

Whatever strategies were specified in the action plan are applied or implemented during this phase.

Check

Data is gathered during this phase using the assessment measures developed during the planning phase and is then analyzed, the findings used to determine whether targets indicating successful achievement of the outcome were met or unmet.

Reflect

The reflection period includes interpretation of findings and discussion regarding any factors that could have impacted results.

Guiding Questions:

  • Were we able to fully implement our action plan?
  • Did anything unexpected happen that may have impacted the results?
  • Did our measures provide meaningful and accurate data?
  • Was our target realistic?
  • Are we happy with the results or are further changes needed?
Assessment Plan Guide

The Weave platform consists of several different sections for the major assessment plan components. Please review the below overview of what is expected to be entered into Weave and an example that provides insight into the level of detail required for the reports.

Overview

Outcomes

  • Name – Provide a brief 2-3 word description that provides an easy reference point.
  • Description – Include 1-2 sentences regarding the intended result, change, or impact of the unit's efforts.
Action Plan – Explain the steps the unit planned to take in order to achieve the outcome.

Measures

  • Description – Explain how the unit measured the success of this outcome and what metrics were used.
  • Methodology – Explain collection and analysis of data, including when and where was it conducted and who was responsible for each part.

Target – Provide a specific value that is indicative of success. There should also be a brief explanation as to why that target was chosen (comparison to previous years, peers, etc.).

Findings – Provide the data relevant to determining whether the target was achieved and a definitive statement regarding whether the target was met. This should mirror what was written in the target section.

Narrative – Contextualize findings and explain next steps

 

Example
Outcome
  • Name – Social Media Engagement
  • Description – The library sought to improve engagement with its YouTube channel


Action Plan – The library updated its website to include links to the YouTube channel, sent emails to professors informing them of these resources, and also held workshops where these resources were explained to faculty/students.

Measures

  • Description – The library used the built-in analytics features within the YouTube platform to track views.
  • Methodology – Our social media intern was responsible for tracking and recording the number of views monthly from Aug 18 through May 15, as well as conducting the analysis. The analysis consisted of calculating the growth percentage between this year and the previous year.

Target – Our target was to increase views on our YouTube channel by 15%, which we felt was a good stretch goal. Our average views for the last three years was 2,500, which would make our target for this year 2,850.

Findings – Target not met. We did not meet our target of increasing views by 15%, but we did see an improvement of 10%, with 2,750 total views.

Narrative – While we did not meet our target, the library did experience improvement, which indicates that some of our interventions were successful. The library plans to stick with our target of reaching 2,850 views for the upcoming year. In order to reach this target, we are partnering with the institution’s new First-Year seminar to add to the First-Year Adventure Guide a QR code that links to the Library Resources page.