Travel Management

Reminders for completing the Travel Voucher

  • A conference/meeting agenda must accompany the travel voucher
  • Always include dates and times of travel. Per Diem rates are determined by the departure and return times.
  • Provide a brief description of the mode of transportation and duties performed. More information is better than not enough!
  • Taxes are reimbursed on the hotel amount eligible for reimbursement, which is not always the amount originally charged. Texas State occupancy tax is not a reimbursable expense. Present a Texas hotel occupancy tax exempt certificate to your hotel clerk at the time of check-in.
  • Mileage or gasoline will be reimbursed, but not both.
  • Lodging is to be claimed for each person traveling, even if one individual pays the receipt. The receipt should be copied and attached to each voucher. Each individual will claim his/her proportional amount of the charge.
  • All university travel is to be reimbursed using local funds.

 

Important Travel Policy Change

In order to conserve funds and reduce expenditures, the mileage reimbursement rate for employee business travel is reduced to .45 per mile, and is effective November 1, 2015

 

October 2019 - September 2020 Meal and Lodging Rates

In-State or Out-of-State Meals and Lodging

Refer to the GSA's federal Domestic Maximum Per Diem Rates.

If the city is not listed but the county is listed, use the rate of the county.

* Please use these MSU standard rates for areas not listed (city or county):

  • Lodging In-State/Out-of-State: up to $96
  • Meals In-State/Out-of-State: up to $40

Once the appropriate per diem meal rate is determined, please use the rate table below when claiming meals (including first and last day of travel). For your convenience, this table includes daily incidentals, unlike the rate table found on the GSA's website.

 

October 2019 - September 2020 Per Diem Rate 

Per Diem Rate: $40 $56 $61 $66 $71 $76
Breakfast 7 14 15 17 18 19
Lunch 11 17 18 19 20 21
Dinner 22 25 28 30 33 36