A student who wishes to un-enroll from all courses at MSU Texas must complete an online academic withdrawal request form. Upon receipt of an academic withdrawal request form, a representative from the University will attempt to contact the student to discuss their situation, clarify any needed information, and if needed, proceed with the withdrawal.
Students withdrawing before the official first class day of the term will receive a 100% refund of tuition and fees. Starting the first day of classes, the refund rate decreases as shown below, according to the schedule set by the state of Texas. Please contact the MSU Business Office at 940-397-4101 or email bus.office@msutexas.edu for any questions concerning refunds from a withdrawal.
Spring 2025 Regular Semester (January 21 — May 17)
Part of Term A (January 21 — March 21)
| Prior to the first class day |
100% before January 21, 2025 |
| During the first 5 class days | 80% through January 25, 2025 |
| During the second 5 class days | 70% through January 31, 2025 |
| During the third 5 class days | 50% through February 6, 2025 |
| During the fourth 5 class days | 25% through February 12, 2025 |
| After the fourth 5 class days | 0% after February 12 |
Part of Term B (March 22 — May 17)
| Prior to the first class day |
100% before March 22, 2025 |
| During the first 3 class days | 80% through March 25, 2025 |
| During the second 3 class days | 50% through March 28, 2025 |
| After the second 3 class days | 0% after March 28 |
Summer Long Semester (June 2 — August 7)
Summer I Semester (June 2 — July 3)
| Prior to the first class day | 100% before June 2, 2025 |
| During the first 3 class days | 80% through June 4, 2025 |
| During the second 3 class days | 50% through June 9, 2025 |
| After the second 3 class days | 0% after June 9, 2025 |
Summer II Semester (July 7 — August 7)
| Prior to the first class day | 100% before July 7, 2025 |
| During the first 3 class days | 80% through July 9, 2025 |
| During the second 3 class days | 50% through July 14, 2025 |
| After the second 3 class days | 0% after July 14, 2025 |
Fall 2025 Regular Semester (August 25-December 13)
Part of Term A (August 25-October 17)
| Prior to the first class day | 100% before August 25, 2025 |
| During the first 5 class days | 80% through August 29, 2025 |
| During the second 5 class days | 70% through September 5, 2025 |
| During the third 5 class days | 50% through September 11, 2025 |
| During the fourth 5 class days | 25% through September 17, 2025 |
| After the fourth 5 class days | 0% after September 17, 2025 |
Part of Term B (October 18 — December 5)
| Prior to the first class day | 100% before October 17, 2025 |
| During the first 3 class days | 80% through October 21, 2025 |
| During the second 3 class days | 50% through October 24, 2025 |
| After the second 3 class days | 0% after October 24, 2025 |
Students withdrawing from the term/semester or dropping individual classes by 4:00 PM (CST) on the dates listed below will receive a grade of "W" on their transcript. Any withdrawals or individual course drops after this date will receive a grade of "F".
Spring 2025 Term
| Winter Mini (3 weeks) | December 25, 2024 |
| Regular Spring Semester (16 weeks) | April 30, 2025 |
| Part of Term A (8 weeks) |
March 5, 2025 |
| Part of Term B (8 weeks) |
April 30, 2025 |
Summer 2025 Term
| May Mini Term (3 week classes) | May 28, 2025 |
| Summer I Term (5 week classes) | June 18, 2025 |
| Summer Long (10 week classes) | July 23, 2025 |
| Summer II (5 week classes) | July 23, 2025 |
Fall 2025 Term
| Regular Fall Semester (16 week classes) | November 24, 2025 |
| Part of Term A (First 8 week classes) | October 8, 2025 |
| Part of Term B (Second 8 week classes) | November 24, 2025 |
If a student is dropping individual courses but remaining enrolled in other course(s) for the same term, the student will receive a 100% refund of the applicable tuition and fees for the course(s) dropped. Courses must be dropped within the first 12 class days of a Fall or Spring regular semester, or first 4 days of a summer or Part A or Part B terms. Dropped course refunds under this section only apply to situations when a student remains enrolled in other course(s) during the same term.
Spring 2025 Term
Regular Semester and Part of Term A
| Through February 3, 2025 | 100% |
| After February 3, 2025 | 0% |
Part of Term B
| Through April 30, 2025 | 100% |
| After April 30, 2025 | 0% |
Summer 2025 Term
Summer I
| Through June 5, 2025 | 100% |
| After June 5, 2025 | 0% |
Summer II
| Through July 10, 2025 | 100% |
| After July 10, 2025 | 0% |
Fall 2025 Term
Regular Semester and Part of Term A
| Through September 8, 2025 | 100% |
| After September 8, 2025 | 0% |
Part of Term B
| Through October 24, 2025 | 100% |
| After October 24, 2025 | 0% |
Students who receive federal or state financial aid (grants, loans, etc) should contact the Financial Aid Office at 940-397-4214 or email financial-aid@msutexas.edu before withdrawing to learn the extent to which any financial aid already received for the term in question may need to be repaid.
If a student withdraws who is currently residing in on-campus housing, he/she must speak directly with the Office of Residence Life & Housing to schedule a time to move out, arrange possible storage, and discuss any room/board charges or refunds. Students are required to move out of their on-campus housing facility within 24 hours of their withdrawal unless granted an exception in advance by the Director of Residence Life & Housing or their designee.
Students who withdraw or drop a class by the dates indicated above will receive a “W” on their transcript for their course(s). This will have no consequence on a student’s G.P.A. Students who withdraw or drop a class after the dates indicated above will receive an “F” for the course on their transcript, which does count towards a student’s MSU G.P.A.
Students can petition to receive a late “W” instead of an “F” due to withdrawing or dropping a course after the published deadline by providing the Office of Student Rights and Responsibilities with the required documentation and approvals listed below.
- A letter or statement concerning the situation and reason for the withdrawal or drop (medical, family emergency, military, etc)
- Supporting documentation to validate the reason for withdrawal or drop (i.e. medical records with date of admittance and release)
- Written approval from the professor/instructor for a late “W” for each course impacted by the withdrawal or drop
- Written approval from the College Dean for a late “W” for each course impacted by the withdrawal or drop
Upon submitting a completed written petition, the information will be provided to the Provost and Vice President for Academic Affairs to make the final decision.
To petition for a 100% refund for a withdrawal after the first day of classes, or a refund for a dropped course after the refund deadline, students must provide the following:
- A letter or statement concerning the situation and reason for the withdrawal or drop (medical, family emergency, military, etc)
- Supporting documentation to validate the reason for withdrawal or drop (i.e. medical records with date of admittance and release)
The above information must be provided to the Office of Student Rights and Responsibilities. Once a student has provided the above information/documents, the information will be sent to the Vice President for Administration and Finance to make the final decision on whether or not the refund will be approved.