Academic Withdrawals

A student who wishes to un-enroll from all courses at MSU must come to the Student Affairs Office located in the Clark Student Center, room 108, to complete a withdrawal slip. The student will need to bring their MSU ID card at the time of withdrawal. Distance education students may contact the Student Affairs Office via telephone at 940-397-7500 or email student.affairs@msutexas.edu to withdraw. Once the withdrawal slip has been completed and signed by the student, copies are distributed to the Registrar’s Office, Business Office, and Financial Aid Office. Students unable to withdraw themselves from MSU (due to medical reasons, etc) may only be withdrawn by someone who has legal power of attorney for the student.

Students withdrawing before the official first class of the term will receive a 100% refund of tuition and fees. Starting the first day of classes, the refund rate decreases as shown below. Please contact the MSU Business Office at 940-397-4101 or email bus.office@msutexas.edu for any questions concerning refunds from a withdrawal.

FALL 2022 TERM  

Regular semester (August 22-December 10, 2022) and Part of Term A (August 22-October 14, 2022)

Part of Term B (October 15-December 10, 2022)

SPRING 2023 TERM  

Winter Mini (December 12-30, 2022)

Regular Semester (January 17-May 13, 2023) and Part of Term A (January 17-March 10, 2023) 

Part of Term B (March 11-May 13, 2022)

Students withdrawing from the term/semester or dropping individual classes by 4:00 PM (CST) on the dates listed below will receive a grade of "W" on their transcript. Any withdrawals or individual course drops after this date will receive a grade of "F".

FALL 2022 TERM

Spring 2023 TERM

Dropping a course(s), but remaining enrolled in other course(s) for the same term. If a student is dropping a course within the first 12 class days of a Fall or Spring regular semester, or first 4 days of a summer or Part A or Part B term, the student is eligible for a refund of applicable tuition and fees for the course(s) dropped. Dropped courses refund percentages apply only to those courses when a student remains enrolled in other course(s) during the same term.

Fall 2022 TERM

Regular Semester and Part of Term A

Part of Term B

Spring 2023 TERM

Winter Mini (December 12-30, 2022)

Regular Semester and Part of Term A

Part of Term B

Active members of the U.S. Military must provide a copy of their orders in order to receive a full refund when withdrawing after the first day of classes.

Students who receive federal or state financial aid (grants, loans, etc) should contact the Financial Aid Office at 940-397-4214 or email financial-aid@msutexas.edu before withdrawing to learn the extent to which any financial aid already received for the term in question may need to be repaid.

If a student withdraws who is currently residing in on-campus housing, he/she must speak directly with the Office of Residence Life & Housing to schedule a time to move out, arrange possible storage, and discuss any room/board charges or refunds. Students are required to move out of their on-campus housing facility within 24 hours of their withdrawal unless granted an exception in advance by the Director of Residence Life & Housing or their designee.

Students who withdraw or drop a class by the dates indicated above will receive a “W” on their transcript for their course(s). This will have no consequence on a student’s G.P.A. Students who withdraw or drop a class after the dates indicated above will receive an “F” for the course on their transcript, which does count towards a student’s MSU G.P.A.

Students can petition to receive a late “W” instead of an “F” due to withdrawing or dropping a course after the published deadline by providing the Office of Student Rights and Responsibilities with the required documentation and approvals listed below.

• A letter or statement concerning the situation and reason for the withdrawal or drop (medical, family emergency, military, etc)
• Supporting documentation to validate the reason for withdrawal or drop (i.e. medical records with date of admittance and release)
• Written approval from the professor/instructor for a late “W” for each course impacted by the withdrawal or drop
• Written approval from the College Dean for a late “W” for each course impacted by the withdrawal or drop

Upon submitting a completed written petition, the information will be provided to the Provost and Vice President for Academic Affairs to make the final decision.