A student who wishes to un-enroll from all courses at MSU must come to the Student Affairs Office located in the Clark Student Center, room 108, to complete a withdrawal slip. The student will need to bring their MSU ID card at the time of withdrawal. Distance education students may contact the Student Affairs Office via telephone at 940-397-7500 or email student.affairs@msutexas.edu to withdraw. Once the withdrawal slip has been completed and signed by the student, copies are distributed to the Registrar’s Office, Business Office, and Financial Aid Office. Students unable to withdraw themselves from MSU (due to medical reasons, etc) may only be withdrawn by someone who has legal power of attorney for the student.

Withdrawal Refunds

Students withdrawing before the official first class of the term will receive a 100% refund of tuition and fees. Starting the first day of classes, the refund rate decreases as shown below. Please contact the MSU Business Office at 940-397-4101 or email bus.office@msutexas.edu for any questions concerning refunds from a withdrawal.

FALL 2022 TERM  

Regular semester (August 22-December 10, 2022) and Part of Term A (August 22-October 14, 2022)

Fall 2022 withdrawal refund dates for the regular semester and Part of Term A
Prior to the first class day 100% 
During the first 5 class days 80% through August 26, 2022
During the second 5 class days 70% through September 1, 2022
During the third 5 class days 50% through September 8, 2022
During the fourth 5 class days 25% through September 14, 2022
After the fourth 5 class days 0%


Part of Term B (October 15-December 10, 2022)

Fall 2022 withdrawal refund dates for Part of Term B
Prior to the first class day 100% 
During the first 3 class days 80% through October 15, 2022
During the second 3 class days 50% through October 21, 2022
After the second 3 class days 0%


SPRING 2023 TERM  

Winter Mini (December 12-30, 2022)

Spring 2023 withdrawal refund dates for Winter Mini
Through December 13, 2022 100%
After December 13, 2022 0%


Regular Semester (January 17-May 13, 2023) and Part of Term A (January 17-March 10, 2023) 

Spring 2023 withdrawal refund dates for the regular semester and Part of Term A
Prior to the first class day

100% before January 17, 2023

During the first 5 class days 80% through January 21, 2023
During the second 5 class days 70% through January 27, 2023
During the third 5 class days 50% through February 2, 2023
During the fourth 5 class days 25% through February 8, 2023
After the fourth 5 class days 0%

Part of Term B (March 11-May 13, 2022)

Spring 2023 withdrawal refund dates for Part of Term B
Prior to the first class day

100% before March 11, 2023

During the first 3 class days 80% through March 21, 2023
During the second 3 class days 50% through March 24, 2023
After the second 3 class days 0%
 

Withdrawal Grades

Students withdrawing from the term/semester or dropping individual classes by 4:00 PM (CST) on the dates listed below will receive a grade of "W" on their transcript. Any withdrawals or individual course drops after this date will receive a grade of "F".

FALL 2022 TERM

Fall 2022 withdrawal grade dates
Regular Fall Semester October 24, 2022
Part of Term A September 21, 2022
Part of Term B November 16, 2022

Spring 2023 TERM

Spring 2023 withdrawal grade dates for all semesters
Winter Mini December 21, 2022
Regular Spring Semester March 27, 2023
Part of Term A February 15, 2023
Part of Term B April 19, 2023

 
Dropped Course Refund Schedules

Dropping a course(s), but remaining enrolled in other course(s) for the same term. If a student is dropping a course within the first 12 class days of a Fall or Spring regular semester, or first 4 days of a summer or Part A or Part B term, the student is eligible for a refund of applicable tuition and fees for the course(s) dropped. Dropped courses refund percentages apply only to those courses when a student remains enrolled in other course(s) during the same term.

Fall 2022 TERM

Regular Semester and Part of Term A

Fall 2022 dropped course refund dates for the regular semester and Part of Term A
Through September 06, 2022 100%
After September 06, 2022 0%

Part of Term B

Fall 2022 dropped course refund dates for Part of Term B
Through October 21, 2022 100%
After October 21, 2022 0%

 

Spring 2023 TERM

Winter Mini (December 12-30, 2022)

Spring 2023 dropped course refund dates for Winter Mini
Through December 13, 2022 100%
After December 13, 2022 0%

Regular Semester and Part of Term A

Spring 2023 dropped course refund dates for the regular semester and Part of Term A
Through January 30, 2023 100%
After January 30, 2023 0%

Part of Term B

Spring 2023 dropped course refund dates for Part of Term B
Through March 24, 2023 100%
After March 24, 2023 0%
 
Military Transfer

Active members of the U.S. Military must provide a copy of their orders in order to receive a full refund when withdrawing after the first day of classes.

 

Financial Aid

Students who receive federal or state financial aid (grants, loans, etc) should contact the Financial Aid Office at 940-397-4214 or email financial-aid@msutexas.edu before withdrawing to learn the extent to which any financial aid already received for the term in question may need to be repaid.

 

MSU Housing

If a student withdraws who is currently residing in on-campus housing, he/she must speak directly with the Office of Residence Life & Housing to schedule a time to move out, arrange possible storage, and discuss any room/board charges or refunds. Students are required to move out of their on-campus housing facility within 24 hours of their withdrawal unless granted an exception in advance by the Director of Residence Life & Housing or their designee.

Timing Is Everything – “W” or “F” on the Student Transcript

Students who withdraw or drop a class by the dates indicated above will receive a “W” on their transcript for their course(s). This will have no consequence on a student’s G.P.A. Students who withdraw or drop a class after the dates indicated above will receive an “F” for the course on their transcript, which does count towards a student’s MSU G.P.A.

 

Petitioning for a Late “W” Grade

Students can petition to receive a late “W” instead of an “F” due to withdrawing or dropping a course after the published deadline by providing the Office of Student Rights and Responsibilities with the required documentation and approvals listed below.

  • A letter or statement concerning the situation and reason for the withdrawal or drop (medical, family emergency, military, etc)
  • Supporting documentation to validate the reason for withdrawal or drop (i.e. medical records with date of admittance and release)
  • Written approval from the professor/instructor for a late “W” for each course impacted by the withdrawal or drop
  • Written approval from the College Dean for a late “W” for each course impacted by the withdrawal or drop

Upon submitting a completed written petition, the information will be provided to the Provost and Vice President for Academic Affairs to make the final decision.

 

Petitioning for a Full (100%) Refund

To petition for a 100% refund for a withdrawal after the first day of classes, or a refund for a dropped course after the refund deadline, students must provide the following:

  • A letter or statement concerning the situation and reason for the withdrawal or drop (medical, family emergency, military, etc)
  • Supporting documentation to validate the reason for withdrawal or drop (i.e. medical records with date of admittance and release)

The above information must be provided to the Office of Student Rights and Responsibilities. Once a student has provided the above information/documents, the information will be sent to the Vice President for Administration and Finance to make the final decision on whether or not the refund will be approved.