A student who wishes to un-enroll from all courses for the current semester at MSU Texas must complete an online academic withdrawal request form. Upon receipt of an academic withdrawal request form, a representative from the University will attempt to contact the student to discuss their situation, clarify any needed information, and if needed, proceed with the withdrawal.
Students withdrawing before the official first class day of the term will receive a 100% refund of tuition and fees. Starting the first day of classes, the refund rate decreases according to the schedule set by the state of Texas.
The MSU Texas Business Office maintains a webpage with the Withdrawal and Dropped Courses Refund Schedule. Please contact the Business Office at 940-397-4101 or email bus.office@msutexas.edu for any questions concerning refunds from a withdrawal.
Students withdrawing from the term/semester or dropping individual classes will receive a grade of "W" on their transcript if the withdrawal or drop is completed by the "Last Day for W" published on the University Academic Calendar. Any withdrawals or individual course drops after the published date will receive a grade of "F" on their transcript.
Please contact the MSU Texas Office of the Registrar at 940-397-4231 or email registrar@msutexas.edu for any questions concerning the University Academic Calendar.
If a student is dropping individual courses but remaining enrolled in other course(s) for the same academic term/semester, the student will receive a 100% refund of the applicable tuition and fees for the course(s) dropped, so long as the courses are dropped within the first 12 class days of a Fall or Spring regular semester, or first four (4) days of a Summer or Part A or Part B term. Dropped course refunds under this section only apply to situations when a student remains enrolled in other MSU Texas course(s) during the same term.
The MSU Texas Business Office maintains a webpage with the Withdrawal and Dropped Courses Refund Schedule. Please contact the MSU Texas Business Office at 940-397-4101 or email bus.office@msutexas.edu for any questions concerning refunds from a withdrawal.
Students who receive federal or state financial aid (grants, loans, etc) should contact the Financial Aid Office at 940-397-4214 or email financial-aid@msutexas.edu before withdrawing to learn the extent to which any financial aid already received for the term in question may need to be repaid.
If a student withdraws who is currently residing in on-campus housing, he/she must speak directly with the Office of Residence Life & Housing to schedule a time to move out, arrange possible storage, and discuss any room/board charges or refunds. Students are required to move out of their on-campus housing facility within 24 hours of their withdrawal unless granted an exception in advance by the Director of Residence Life & Housing or their designee.
Please contact the Office of Residence Life and Housing at 940-397-4217 or email housing@msutexas.edu for any questions concerning campus housing following a withdrawal.
Students can petition to receive a late “W” instead of an “F” due to withdrawing or dropping a course after the published deadline in the University Academic Calendar by providing the Office of Student Rights and Responsibilities with the required information, documentation, and approvals listed below:
- A statement concerning the situation and reason for the withdrawal or drop (medical, family emergency, military, etc.)
- Supporting documentation to validate the reason for withdrawal or drop (i.e. medical records with date of admittance and release, or doctor's note verifying the student could not complete coursework for the semester/term)
- Written approval (e.g. email) from the professor/instructor for a late "W" for each course impacted by the withdrawal or drop
- Written approval (e.g. email) from the College Dean for a late "W" for each course impacted by the withdrawal or drop
A student must submit their statement, documentation, and approvals using an online Student Assistance Form, which will go to the Office of Student Rights and Responsibilities. Once reviewed, the information is provided to the Provost and Vice President for Academic Affairs to make the final decision on whether or not a grade of late "W" is awarded.
To petition for a full 100% refund of course tuition/fees for a withdrawal after the first day of classes or other corresponding refund schedule amount, or a refund for dropped course after the refund deadline for individual courses, students must provide the following:
- A statement concerning the situation and the reason for the withdrawal or drop (medical, family emergency, military, etc.)
- Supporting documentation to validate the reason for the withdrawal or drop (i.e. medical records with date of admittance and release, or doctor's note verifying the student could not complete coursework for the semester/term)