In an effort to maintain a safe and healthful campus/work environment, illnesses and injuries that occur on campus or during the course of employment with the University should be reported to determine cause. It is the intent of the University to minimize illnesses and injuries by correcting identified causes when appropriate and feasible.(See University of Delaware Policy 7‐3 Campus Injuries and Illnesses)
A University employee is an individual who is compensated for their activities at the University. Compensation may include payment or other forms of compensation for example room and board. Examples of student employees include: Resident Assistants, Teaching Assistants, Funded Graduate Students, Miscellaneous Wage Student Employees, etc.
For further information, please follow these links:
- Injury Treatment Location Decision Tree
- Medical Assistance
- Employee Illness/Injury Reporting and Investigation
- Referral For Care of Work-Related Injury Form
- University Student/Visitor Reporting and Investigation
Near Miss Reporting is the identification and prevention an unsafe act or unsafe condition before it causes an injury or illness. The Near Miss Report web page explains Near Misses and how to report them.
For additional information regarding the accident reporting/investigation process, please e-mail DEHS or call the Department of Environmental Health & Safety at 831-8475. For employee workers compensation questions, please contact Labor Relations at (302)-831-8305.
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Whenever injuries or illnesses occur that require medical assistance, the Department of Public Safety shall be contacted by dialing 911 or using an emergency phone. If you use a cell phone on campus, dial 831-2222. If it is a serious injury, request the ambulance immediately. Do not hang up. They will transfer your call to the County Fire Board who will send the appropriate ambulance depending upon the situation. For non-emergent medical issues, the UD Emergency Care Unit (UD-1) will likely respond if available and transport the injured person to the appropriate medical office as listed below. For any work-related injuries requiring medical transport by ambulance, the employee will not be charged for the ambulance service.
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A University employee is an individual who is compensated for their activities at the University. Compensation may include payment or other forms of compensation for example room and board. Examples of student employees include: Resident Assistants, Teaching Assistants, Funded Graduate Students, Miscellaneous Wage Student Employees, etc.
Employees are required to advise their departmental supervisors of all injuries and illnesses incurred during the course of their employment at the University. A First Report of Injury must be submitted to Juanita Crook in Labor Relations as soon as practical and a copy must be sent to the Department of Environmental Health and Safety (DEHS).
Departmental safety committees will assure that an investigation is conducted for all injuries that occur within their department. Investigations will be performed by the employee’s immediate supervisor or a Departmental safety committee member. The investigation findings are submitted on the Injury /Illness Loss Investigation Report to DEHS with a copy sent to Labor Relations.
Follow-up on corrective actions listed on these forms shall be the responsibility of the employee’s supervisor. DEHS will review the injury/illness report and investigation and conduct additional follow up as needed.
NOTES
- It is crucial that all forms be submitted and the injury/illness investigation be conducted as soon as possible after an injury or illness occurs.
- Injured individuals shall not return to regular activities prior to receiving a release from their physician or the physician at Nurse Managed Health Center.
- Contract employees, such as Aramark or Barnes & Noble, will complete their own injury/illness report forms. However, since they are considered part of the University community they are required to provide copies of these forms to DEHS or submit a First Report of Injury and Illness and an Injury Loss Investigation Report. Refer to University Policy 7-3 for additional information.
- Several videos to assist with Injury/Illness Investigations can be borrowed from the DEHS office:
- Accident Investigation in the Workplace
- R.E.P.O.R.T. IT! (Near Miss Reporting)
- Slips, Trips, and Falls
This program is provided for the University of Delaware Community. To reserve a video concerning accident investigation, contact DEHS.
For additional information regarding reporting or investigating an employee illness/injury please e-mail DEHS or call x8475 for assistance.
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University employees supervising non-employee students and/or visitors of the University are responsible for reporting and investigating injuries and illness incurred by these students or visitors while on campus property. This is done by completing the Student/Visitor Report of Injury form and submitting the Injury /Illness Loss Investigation Report. Departmental Safety Committees will be notified of the completion of the Student/Visitor Report of Injury and Injury/Illness Loss Investigation Report forms.
If an unsupervised student and/or visitor is injured while on University property, a verbal report should be registered with the Department of Environmental Health & Safety (DEHS) at 831-8475 or the Department of Public Safety at 831-2222.
Several videos to assist with Injury/Illness Investigations can be borrowed from the DEHS office:
- Accident Investigation in the Workplace
- R.E.P.O.R.T. IT! (Near Miss Reporting)
- Slips, Trips, and Falls
This program is provided for the University of Delaware Community. To reserve a video concerning accident investigation, contact DEHS or call 831-8475.
For additional information regarding reporting or investigating a visitor/student illness/injury please contact DEHS or call 831-8475.
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Near Miss Reporting is identifying and preventing an unsafe act or unsafe condition before it causes an injury or illness.
When should I complete a Near Miss Report?
Examples of when a Near Miss report should be used:
- You observe an event that could have resulted in an injury or illness if a person had been present in a location where they might normally be present but just happened not to be at the time.
- An equipment failure occurs that might have resulted in an injury to an employee had they been utilizing the equipment at the time or been in the immediate vicinity of the equipment when it failed.
- You slipped but didn't fall, or in other words you didn't sustain an injury but the act you performed could have resulted in an injury but you "caught yourself this time."
- You recognize a practice you are conducting is missing a step such as failing to disinfect a cloth before wiping down a counter used for food preparation could lead to spreading illnesses.
- You walk into a closet and an object is knocked loose by the door from a shelf, falls and almost hits you in the head as it drops to the floor and breaks.
The Near Miss Form is a good way to formally document the recognition of a hazard, to document the change that is made to prevent a recurrence of the hazard and to share what you have learned with others.
For questions or concerns about Near Miss Reporting contact DEHS or call 831-8475.
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