The Business Office, Physical Plant, and Purchasing Department each have cards that are provided to faculty and staff when necessary. The three types of cards used by the University are the procurement card, fleet gas card, and travel card.


Travel Card

This card is issued by the Business Office. Each university employee who travels on a regular basis (at least twice a year) should obtain a State credit card. There is no fee for the card. The card is issued in the name of the employee and the limit is based on the employee’s credit rating. Employees may use the card for the purchase of all airline travel, rental vehicles, lodging, and meals. The card is to be used by employees on travel status for any university business related to travel. An application can be obtained for the travel card from the Business Office. Once the application is completed, it should be returned to the Business Office for processing.


Fleet Gas Card

This card is issued by the Physical Plant. It is provided to employees who use University  vehicles for travel purposes. Each vehicle has its own card. Employees wishing to use University vehicles for travel should contact the Physical Plant to make a reservation.


Procurement Card

The Procurement Card Program offers to all Midwestern State University departments a simplified way in which employees may purchase and pay for goods. The Procurement Card Program is a fast, flexible method for processing small purchases from suppliers that accept Citicards. The purpose of the Procurement Card Program is to establish efficient, cost-effective methods for purchasing and paying for small orders currently processed on Purchase Requisitions, and to delegate the authority and capability to make these purchases to the end-user. The Procurement Card Program has been established to complement the existing process available. The terms and conditions of the Procurement Card contract were specified and awarded by the Texas Building and Procurement Commission for the State of Texas. In addition to internal policies and procedures, Midwestern State University will comply with the terms and conditions of the state contract in the implementation of this program. For more information please contact the Purchasing Department. Procurement Card guidelines can be accessed online through the Purchasing Department’s website.

Responsible for Implementation: Vice President for Business Affairs and Finance

Contact for Revision: Controller

Forms: Procurement Card Application