Instructor Resources

1. 1. The instructor completes MSU Texas Dual Credit Adjunct Application.
   2. The instructor emails their CV and unofficial transcripts to Dr. Kristen Garrison at Kristen.garrison@msutexas.edu.
   3. If electronic transfer of transcripts is not possible, the candidate requests their transcripts be mailed to:

      Institution mails to:         Midwestern State University

                                                      Attn: Renee McAfee

                                                      3410 Taft Blvd

                                                      Wichita Falls, TX 76308

   4. Associate Vice President of Academic Affairs forwards the instructor’s CV and unofficial transcripts to department secretary and to the Dean/Chair of the department for initial approval.
   5. Department secretary completes the paperwork (ER for 1^st time Faculty and Prep Form) and obtains signatures from the Dept. Chair/Dean.  The Dean's Assistant sends the completed forms to the Assistant to the Provost.
   6. Once signatures of Provost, Dean, and Chair have been obtained, Human Resources assigns a Mustangs Identification Number (M#) to the new instructor and will reach out with further instructions to complete additional paperwork and/or training.  Please continue to check the email that you supplied MSU with at application. 
   7. Assistant to the Provost creates contract and forwards electronically via SignNow to instructor for signature
   8. Assistant to the Provost receives the signed contract via SignNow from Instructor and forwards to HR, Payroll.
   9. At this point, instructor will meet with Dean/Chair of the department and discuss syllabus, class supplies, text, etc.

1.  

1. 1. The IT department will send login credentials and instructions during the hiring process.  Please email timothy.stary@msutexas.edu or helpdesk@msutexas.edu if you are having difficulties signing in.

In lieu of paper class rolls, beginning in Summer 2020, we have changed procedures to ask faculty to check their class rolls online through their class rosters in Banner (WebWorld).  During the Fall and Spring semesters we will ask that they be checked on the 1st, 4th, and 12th class days.  In Summer terms they should be checked on the 1st and 4th class days.  Verifying class rolls at the beginning of each term is one of the most important things to do.

If it is not the faculty member's policy to take roll regularly, at least on the above days, please physically take roll and note any problems using the Midterm Grades link as follows: 

1. If a student has never attended or never logged in, enter a "0" (zero) in the "Attend Hours 0-999.99" column.

If a student has ceased attending, enter a zero and also enter the last date the student attended in MM/DD/YYYY format.

If an extra student who is not on the roll is in the class, contact the Registrar's Office in the manner listed below in #5.  (Ask if there is anyone whose name has not been called after roll is checked.)

If every student has been in attendance or logging in, faculty do not have to enter anything or respond. 

If there are corrections needed to the class roll, such as changing instructors, moving students (splitting sections), changing percentages of time among instructors, etc., the faculty must send an email from their MSU email account to classrolls@msutexas.edu, with the Subject, Course Number, Section/CRN in the subject line, and in the body of the email indicate any issues to be checked or corrections to be made.  (Please use a separate email for each individual course.)

If the faculty is the primary instructor of more than one course, after completing the first course, at the bottom in WebWorld, click on CRN selection.  It may require the selection of the Midterm Grades link again, and then using the drop down box, click on CRN selection to select the next course.  Please repeat the steps until all class rolls have been checked and submitted, as needed.

Faculty should check their emails and/or with the department secretaries about the deadlines in which to complete this process each term.

Be sure to go through each page of students if the class has multiple pages and click submit on every page for entries made.  This is to meet the federal mandate that students are in attendance.

Faculty are responsible for ensuring the rolls have students correctly enrolled and contacting the Registrar's Office if there are problems.

Please don't wait until a month or two into the semester to drop someone who has never attended -- report it early, and if you're going to drop them, do so.

Students must be paid in full or at least on a payment plan with a 1/3 paid by the 12th class day or they are voided. If they reinstate with payment by the 20th day (15th in summer) we can count them for funding, if not or if they register after the official census, we lose the funding -- this is why we need the rolls checked and correct enrollment errors early!  Students voided for non-payment will be subject to reinstatement fees.

This is important for many reasons:

• Financial Aid status may be affected.
• Athletic status may be affected.
• Veterans status may be affected.

Official enrollment reports must be correct for reporting to state - errors need to be found as early as possible.

Please see the Chairperson of your Academic Department for questions related to syllabus and textbook (Departmental Contacts link above)

Please call the Registrar's Office at 940-397-4321.

Please see the information found here:  https://msutexas.edu/admissions/dual-credit/support-services.php

1. 1. FERPA stands for the Family Educational Rights and Privacy Act of 1974.  It was created to protect the right to privacy of all students and it permits the sharing of personal information of each student.
   2. More information about FERPA can be found here:  https://msutexas.edu/finaid/ferpa.php
   3. We encourage Dual Credit instructors to follow FERPA guidelines when discussing dual credit students with parents/guardians of students.  Without a signed release of information form on file, instructors cannot discuss a student’s progress or grades with anyone including the parent/guardian.
   4. If contacted by a parent, we encourage dual credit instructors to respond to the parent:  “Due to FERPA laws, I cannot answer any question related to a students’ attendance, performance, or grades in my course.  Tell your student to reach out to me with that question.  I will be happy to discuss these issues with any student who reaches out.”

You can contact the Academic Department directly.  We suggest reaching out to the chair of your department first and their contact information can be found at link above (Departmental Contacts link above).